WATER SYSTEM
Drew Noble of H2O Management Services answered questions regarding his company and two estimates he had submitted to the Club: One estimate was for Management Services and the other was for Support Services only. In either case, contracts would be written for a one-year term with an option for mutual consent to withdraw with 30 days notice.
H2O is licensed as a Pump and Irrigation Contractor and has three employees on staff: An administration manager and two laborers. Drew and John hold certificates for WDM II and Cross Connection Specialist. Their company manages 52 systems, 38 of which are Group A systems, in Mason, Thurston, and Grays Harbor counties. The company is insured for up to $5 million, which includes coverage for Errors and Omissions.
A contract with H2O for Management Services was estimated at $1,000 to $1,200 per month. This would include providing a certified Water Distribution Manager to be responsible for the system as required by the state, weekly visits to the island to visually check components and read source meters, exercising valves and flushing the system annually, taking samples for analysis (lab fees not included), creating the annual Consumer Confidence Report, updating the Small Water System Management Plan (SWSMP), and representing the Club during Sanitary Surveys. Cross Connection related services would be provided at an additional cost. H2O does not provide Backflow Assembly testing. All maintenance and repair tasks would be charged at an hourly rate of $70 per hour; if two employees are needed for a repair, the rate would be $105 per hour. If a contractor is needed for a repair that H2O is unable to perform, they would supervise that contractor. Twenty-four hour, 7 days a week telephone response is available for emergencies; Drew stated response time to be on-site would be approximately 45 minutes.
H2O’s contract for Support Services would provide for maintenance and repair services only. The Club would need to retain its own Water Distribution Manager and staff needed for other services and tasks noted above.
For a fee of $170 per month, H2O would be available for on-call emergency needs and would perform the annual flushing of the system and the semi-annual tasks included in the SWSMP (draw downs and static level checks at the three wells, exercising valves and hydrants). Additional maintenance tasks and repairs would be charged at a two hour minimum for $70 per hour or $105 per hour if two employees are needed.
Daryl Axelson answered questions regarding his proposal to serve as an on-site water system manager, working in coordination with the Club’s WDM, Skip Beahm, and Water System Secretary and Water Quality Analyst, Rod Wilkinson, and reporting to the Water Commissioner. For a monthly salary of $350, he would manage operations and maintenance, developing and maintaining a monthly schedule for routine and preventive maintenance tasks and integrating budgeted repairs, improvement, and/or upgrades into the schedule, ensuring that all scheduled tasks are done by either him or other employees, and provide oversight of contractors when needed. He would provide input for annual budgetary items, develop and maintain worksheets for use by employees, and develop and maintain an as-built map of the system, component locator maps, and sectional isolation maps. He would charge $12 per hour for additional hands-on tasks.
The Trustees took no action with regard to either proposal. MOTION to investigate the availability of other contractors to provide support services was made by Gary Longmire, seconded by Roger Hansen and carried with dissenting votes by Linda Pryor and Mike Croke.
MOTION to adjourn the meeting at 7:40 PM was made by Gary Longmire, seconded by Larry Grumme and carried.
Linda Pryor
Secretary