MINUTES OF THE BOARD OF TRUSTEES MEETING held October 6, 2007 at 1611E Treasure Island Drive. The meeting was opened at 9:17 AM by President Rod Wilkinson and attended by Morina Dustan, Linda Pryor, Jan Croke, Don Russell, and Iris Ziller attended by speaker phone; employee Skip Beahm and guest members Lowell Mahugh, Dave Hare, and Daryl Axelson.
MINUTES of the Board of Trustees meeting held August 4, 2007 were approved on motion by Morina Dustan, seconded by Don Russell and carried.
FINANCIAL REPORT – For a copy of the financial report, see Linda Pryor, Secretary.
REPORTS
WATER – Iris Ziller reported she and Rod attended a training session for implementing the Water Use Efficiency Rule September 25th. She contacted Evergreen Rural Water of Washington (ERWOW) to request a system evaluation, a free service provided to small drinking water systems. The evaluation will be conducted during mid October. The Water Committee met on September 22nd and the meeting minutes are posted on the web site and on the pump house bulletin boards. The next Water Committee meeting is scheduled for October 20th. A suspected leak at the connection valve for 1470E will be investigated and repaired if needed. Skip explained that the health risk of dead-legs in the water system depends on the frequency of water movement in those locations. Iris reported a flush through the residential hose bibs closest to each dead-leg will be added to the procedure for the annual flush of hydrants and standpipes. Property owners will be contacted for access permission and to determine if water systems are winterized. Iris will be conducting a flush of the water system October 19th or 20th. Henceforth, flushing will be done in the spring, after the months when the water has had the least movement through the main lines.
Rod reported the coliform tests for August, September, and October were satisfactory. As required by the DOH, all three wells were tested for Arsenic and results are expected later this month. Water use through September is down about 17% both from 2006 and from the four-year average (2003-2006). To assure the accuracy of the Club’s water use data, Iris will arrange to have the meters on the wells calibrated.
BRIDGE - Morina Dustan reported. Contract revisions made to the proposals received from Art Anderson Associates and GeoEngineers were reviewed and discussed. Following discussion a legal review of the contract’s Terms and Conditions by Attorney Wilson-Hoss was approved by majority vote. To expedite acceptance of the proposals, a special meeting or conference call will be conducted if the attorney has anything negative to report. Morina requested that any questions regarding the procedures itemized in GeoEngineer’s proposal be submitted to her via email. She will relay the emails to the engineer.
BEACH – Don Russell reported the beach/picnic area has been used considerately during the summer months, with no abuse of the SaniCan or the common area. The shelter roof is not in need of pressure washing, but will be swept. The water service to the area will be shut-off for the winter months after the water system is flushed. The firewood remaining from last winter’s felled trees has been stacked and will be kept for member’s use at the beach.
DOCK – Jan Croke reported. Lowell Mahugh painted the gangway with anti-skid paint. The remaining paint will be stored in the storage shed for touch-up projects. It was reported the latch on the gate does not line up when closed and repair is needed to enable padlocking when it’s needed. Discussed a suggestion to add cleats to the dock rail for tie-up purposes. Reinforcement of the rail and understructure would be needed to support bolt-through cleats. The diver who previously inspected the float understructure no longer has a business license. Jan will contact local businesses to find a diver for this project.
ROADS – Kim Cimmery submitted his resignation from the board in August. Daryl Axelson was elected to fill the remainder of Kim’s term (to July 2008) on motion by Linda Pryor, seconded by Jan Croke and carried. Rod noted Kim’s willingness to work with the incoming commissioner in the transition. Discussion regarding care and maintenance of equipment was tabled for the December meeting. It was noted the ditches in the vicinity of 711E are in need of some dredging.
OTHER
Discussed a situation regarding 246E brought to the board’s attention by Windermere Realty. A prospective buyer of the property is requesting a written statement from the Club granting approval to construct a home on the property. However, in revising the plat of said property, the previous owner violated the Club’s plat restriction regarding the minimum square footage of 6500 feet for all tracts on the island. A Mason County Permitting Technician has conveyed that the county does not research restrictions and covenants on properties when granting building permits or approving of alterations to property lines; that is the property owner’s responsibility to provide all applicable paperwork to the county when submitting applications. Approved of obtaining advice from Attorney Wilson-Hoss regarding legalities and how to respond to this request on motion by Morina Dustan, seconded by Don Russell and carried.
The meeting adjourned at 11:30 AM on motion by Morina Dustan, seconded by Jan Croke and carried.
Linda Pryor
Secretary/Treasurer
Next meeting December 8, 9am at Don Russell’s.