MOTION to approve the Minutes of the May 7, 2011 Board Meeting as written was made by Roger Hansen, seconded by Rick Harder and carried.
FINANCIAL REPORTS
The Trustees reviewed the Cash Flow Report dated June 2, 2011. The Trustees agreed to submit a request for a draw of $25,137.78 from the line of credit with Mutual of Omaha to reimburse the Asset Replacement Fund for legal fees related to the bridge project. The Operations and Maintenance Budgets proposed for 2011 and for the first six months of 2012 were reviewed and discussed and some revisions were made. It was noted that projected expenses and the addition of new expenses for 2012 (property damage insurance for the bridge, a professional Reserve Study, and the higher level of professional auditing now required) will exceed the current Dues income by approximately $150 per lot.
MOTION to approve the 2011 and 2012 Budgets as revised was made by Roger Hansen, seconded by Rick Harder and carried. MOTION to approve of proposing a $150 per lot annual Dues increase for a vote of the membership at the 2011 Annual Member Meeting was made by Roger Hansen, seconded by Larry Grumme and carried.
COMMISSIONER REPORTS
WATER Commissioner Larry Grumme.
Water System Operations Manager, employee Daryl Axelson, reported the results of coliform analysis for April and May were negative. As of June, water use for this year is 2,887,094 gallons. Daryl noted water rights allow us up to 200 acre feet per year; the highest amount used during any given year was about 38 acre feet. Washington State began implementing the Federal Ground Water Rule during November, 2010. A change brought about by this rule will be an increase in the frequency of Sanitary Surveys; previously required every five years, they will now be required every three years. Last done in 2009, the Club can expect the next Sanitary Survey in 2012. Daryl reported progress with the meter installation project: Eight meters were installed during May; five on Club properties and three on homeowner connections. He noted there are nineteen member lots that do not have service connections.
Water System Superintendent, Skip Beahm, reported that today he will be inspecting backflow devices on the three wells and those that are installed on homeowner connections.
A public meeting was held May 21st to present the Clubs Water Use Efficiency (WUE) goals for input and comments. MOTION to approve the Water Use Efficiency Public Meeting Summary was made by Rick Harder, seconded by Larry Grumme and carried. Larry reported he will be modifying the previously approved Water Commissioners Responsibilities to correspond with duties that changed when management of the Water System was restructured.
BRIDGE Commissioner Roger Hansen reported American Construction is ordering materials and completing their shop drawings for the concrete and steel. The Water System employees will be relocating the main water line located near the bridge entrance during the month of August. The anticipated start date for bridge construction will be in mid-September. The Trustees agreed to schedule an Informational Meeting for the public during the month of August so residents of the neighboring community will know what to expect. A Public Notice will be published in the Journal and other local newspapers will be notified of the meeting. Roger reported the Corps of Engineers has issued a conditional permit, requiring the completion of a historical mitigation plan before construction can begin. Exeltech Consulting will take the lead on this task. Roger was contacted by a representative of Raft Island with regard to hiring him as a consultant for their bridge replacement project. The Trustees agreed that there would be no conflict of interest if he does become involved with their project. Roger noted there was a lot of interest in a web cam so members could view the construction project online. Some members previously offered to pay for the equipment and the cable service that will be required; the status of this offer needs to be followed up.
ROADS Commissioner Rick Harder reported some potential drainage issues with the roadside ditches are being monitored. A location on the west side where water runs down a driveway and across the roadway needs attention; a diverter that redirected the water to the drainage ditch has deteriorated and will be replaced. Rick will investigate another location on the east side where storm water runs over the roadway due to an insufficient berm that was designed to divert it. Several members complained about the use of RoundUp to control weeds in the roadside ditches due to a potential health hazard for pets. The legalities of spraying herbicides on properties that are accessible to the public were also called into question. Spraying will be discontinued while the Trustees research this issue and establish a policy regarding the use of herbicides. A member requested consideration for the installation of another speed bump on the east side of the island.
DOCK Commissioner Ken Sanberg absent. Larry Grumme reported Lakeshore Construction has completed the task of cutting off the remaining portions of two piles that were removed last fall.
The Department of Natural Resources has determined that a new As-Built Survey of the dock facility will be required before the lease can be amended to extend the aquatic lease area. Larry obtained a bid of $3,700 from Holman Land Surveying. A quote will be requested from Baseline Surveying when they are here to do work related to the bridge project.
BEACH Commissioner Gary Longmire absent.
OLD BUSINESS
The Trustees discussed the order of business for the Annual Meeting Agenda.
The Trustees agreed to schedule a meeting to review the USDA application.
ADJOURNMENT
President Croke adjourned the meeting at 11:48 AM.
Linda Pryor,
Secretary