President Croke provided a brief overview of items on the meeting agenda.
Members received copies of both the Special Member Meeting Minutes dated April 2, 2011 and Annual Meeting Minutes dated July 10, 2010. President Croke asked for corrections or changes to the minutes.
There being no corrections or additions to the Special Member Meeting Minutes dated April 2, 2011, a motion to approve the minutes was made by Raliegh Arkell, seconded by Jeff Bennett, approved unanimously.
There being no corrections or additions to the Annual Meeting Minutes dated July 10, 2010, a motion to approve the minutes was made by Pat Friauf, seconded by David Meyering, approved unanimously.
FINANCIAL REPORT
In the absence of the Treasurer, Linda Pryor, President Croke presented the year-end Balance Sheet and Income and Expense Statement for 2010.
He gave a brief report on the Operations & Maintenance Budget mailed to members with the Notice of the Annual Meeting. The Budget showed a need to increase the annual Dues to cover projected expenses. Up for member vote was a proposal to increase the Dues from $450 per lot to $600 per lot annually beginning in 2012. The increase of $150 per lot will enable the Club to meet additional costs to provide property damage insurance on all of the Club’s assets, including the new bridge; professional services related to accounting and reserve studies; and costs associated with meeting the state’s requirement for the installation of meters on all water service connections by 2017.
President Croke noted the Budget is being changed from a calendar year end to a fiscal year end to allow more accurate financial reporting.
Bridge financing was briefly reviewed with the following points highlighted:
• Mutual of Omaha’s bank has approved the construction loan followed by a 15 year term loan upon completion.
• The United States Department of Agriculture’s (USDA) loan guarantee program may also provide an option for alternative financing.
• With a USDA loan guarantee, Heritage Bank may consider a 30 year loan term with standard interest rates.
COMMISSIONER REPORTS
BRIDGE – Bridge Commissioner, Roger Hansen, had available for those who wished to review, engineer’s renderings on how the old and new bridge along with the temporary detour would work together to complete the construction project.
Roger reported all permits have been issued including a conditional permit from the Corps of Engineers (COE). The COE condition requires that a portfolio of the existing bridge must be submitted and reviewed before construction can begin. He noted that many photographs were received in response to a recent request in the Club’s newsletter. He reiterated the request for photographs in addition to drawings, sketches, and written literature such as essays, poems, stories, and/or written memories of the bridge for inclusion in the portfolio. He also invited members to share memories or stories orally while being recorded for transcription.
Roger reported American Construction was awarded the contract for the bridge replacement project and the anticipated start date is September 11, 2011. The contractor’s first task will be the construction of a temporary detour lane at the west end of the bridge. The timeline for this task is seven working days; notice of daytime bridge closures will be posted in advance. Once the detour is in place, long term closures are not anticipated. Pile driving will begin after the detour is in place and is expected to continue for about six weeks. In mid-January, traffic should be rerouted to the newly constructed south driving lane; the existing bridge will then be demolished and the north driving lane will be constructed. Completion of the bridge is scheduled for early May, 2012.
Roger noted a neighborhood meeting will be scheduled for mid August to discuss the bridge construction and how it may affect the neighboring community. He reported there has been some discussion regarding installation of a webcam to view construction of the bridge.
Daryl Axelson is overseeing replacement of the traffic signals and he spoke briefly about this task. The signal light at the west end of the bridge will be relocated and new signal lights will be in place prior to the start of construction; some down times with the signal lights are anticipated for August.
WATER – Water Commissioner Larry Grumme reported a restructure in the management of the water system. When the Water Commissioner position was last vacated it was agreed to make a modification to the Commissioner position, reducing it from a hands-on job to a management position. In addition to the Water Commissioner, the Water System Team consists of the following:
• Skip Beam remains as the certified Water Distribution Manager (WDM) under the title of Water Superintendent. He is responsible for overseeing the maintenance and operation, making sure schedules are maintained and preparing state required documentation.
• Darrell Axelson, Water Operations Manager, manages the day to day operations and oversees employees.
• Rod Wilkinson remains as the Water System Secretary and Water Quality Monitoring & Reporting Manager.
• David Dickinson is a water system employee and Rick Buran is also available to assist with water system related tasks.
Larry reported we have six years to install meters on the existing 236 connection to meet the state’s new requirement for the installation of meters by January 22, 1017. Thirteen meters have been installed to date with permanent residents receiving the first meters. He noted that the Board had interviewed an outside management company that estimated meter installation costs at $1,500 to $1,800 per connection. With Club employees undertaking this project, the cost is currently $365 for materials and labor per connection, affording the Association a significant savings.
Water consumption last year was 10,818,000 gallons with no contaminants detected. Water Use Efficiency Goals have been established as follows: Install meters on all connections by 2017; work with metered members to identify and fix leaks; and reduce peak monthly production by one percent.
Larry noted upcoming projects include installation of six isolation valves and installation of a vacuum relief valve as recommended by the Department of Health. In preparation for alterations that will be made to the roadway at the bridge entrance near well site #1, a section of the main water line and the fire hydrant will be relocated.
ROADS - Road Commissioner, Rick Harder, reported that a problem with storm water draining across the roadway was repaired by the Club’s employee with installation of a diverter. He noted the employee monitors the ditches, clears them for water flow, and cleans out drain boxes when needed; he encouraged members to keep watch for water drainage issues. He also asked that members fix ruts on the road shoulders created by themselves or their guests. Asphalt repair will be addressed primarily to fix cracks; seal coating the entire road surface is being considered for a future date to get more longevity out of the roadways.
BEACH - Beach Commissioner, Gary Longmire, encouraged members to use the beach facility and reminded everyone to clean up the area before leaving. He noted some repairs needed to the picnic tables will be done by Rick Buran.
DOCK - Dock Commissioner, Ken Sanberg, and former Dock Commissioner, Larry Grumme, reported. Larry reported the dock project was completed with the new float and new sixty foot ramp installed. Additional cleats were added to the north and south ends of the float and a four-foot extension was added to the ramp for easier access from the float. The life ring has also been replaced.
Ken reviewed upcoming maintenance projects that included repainting the gate at the top of the dock area, and possibly using old bridge timbers for wheel-stops in the parking area. The Loading Zone will be re-established at the south end of the dock. A suggestion to install a ladder to access the float from the water was received.
ELECTIONS:
President Croke announced the terms for Ken Sandberg and Linda Pryor were expiring; they both volunteered to run for re-election and were named on the ballots as candidates. Nominations were then opened with no other candidates being nominated. A motion was made by Brian Rowse, to close the nominations, seconded by Jack Morgan approved unanimously.
BALLOT VOTING
Ballot voting was conducted with the results as follows:
• 2011 to June 2012 Operations & Maintenance Budges: Approved – 86.5 yes, 18 no.
• Dues increase of $150 per lot annually, effective January 1, 2012: Approved - 71 yes, 33.5 no.
• Election of Board Members: Ken Sanberg and Linda Pryor were elected.
OTHER BUSINESS
A brief discussion was opened regarding the deer population. Most felt it was part of living in a rural area. A suggestion of stringing fishing line a knee height between poles will deter deer from gardens.
There being no further business, President Croke adjourned the meeting at 12:02 p.m.
Written by: Marta Brown & Linda Pryor
Linda Pryor, Secretary