BRIDGE BID PACKAGE
Bridge Commissioner, Roger Hansen, reported an advertisement was posted in the Daily Journal of Commerce on Monday, January 2nd, requesting a Letter of Interest and Statement of Qualifications from contractors interested in bidding on the Bridge Replacement Project. Seventeen responses were received from contractors and two from suppliers.
Engineer, Karl Kirker, reviewed the Letters and Statements submitted and recommended a selection of eight contractors for the qualified bidders list. He explained the criteria he used for this selection process which included professionalism of the responses submitted, experience building bridges over water, a review of recent projects the contractors had bid, etc. Karl will provide his justifications in written format for the record. MOTION to accept Karl Kirker’s recommendation, limiting the contractors invited to bid to the eight selected, was made by Rick Harder, seconded by Larry Grumme and carried.
Karl Kirker presented the documents included in the Bid Package that will be submitted to contractors for the Bridge Replacement Project following Board approval. The bid proposal and contract provisions and forms were reviewed and discussed. It was noted that the items listed as ‘Project Add Alternates’ did not include any descriptions or specifications. It was agreed that some details will be provided for these Alternates and included in the package. MOTION to approve the Bid Package, with the provision for inclusion of narrative descriptions for the Project Add Alternates, was made by Linda Pryor, seconded by Larry Grumme and carried.
Roger Hansen noted attendance at a pre-bid meeting will be mandatory for bidders; the meeting is scheduled for Monday, January 17th, 10AM, at the Grapeview Fire Hall. The bid opening date was scheduled for Thursday, February 17th, 2PM, at the offices of Exeltech Consulting in Lacey. A Special Board Meeting is scheduled for March 5th to review the bids. The Trustees agreed to schedule an Informational Member Meeting for mid-March, tentatively the 12th or 19th, dependent on availability of the Fire Hall.
MOTION to adjourn the meeting at 11:50AM was made by Roger Hansen, seconded by Rick Harder and carried.
Linda Pryor, Secretary