MOTION to approve the Minutes of the June 4, 2011 Board Meeting as written was made by Rick Harder, seconded by Larry Grumme and carried.
MOTION to pre-approve the Minutes of the July 9, 2011 Annual Member Meeting as written for posting on the Club’s website was made by Larry Grumme, seconded by Ken Sanberg and carried.
MOTION to approve the Minutes of the July 9, 2011 Special Board Meeting as corrected was made by Rick Harder, seconded by Larry Grumme and carried.
FINANCIAL REPORTS
The Trustees reviewed the Cash Flow Report dated August 3, 2011, and the 2011 Budget and Actual Expenses to date. MOTION to accept the financial reports was made by Roger Hansen, seconded by Rick Harder and carried.
COMMISSIONER REPORTS
BRIDGE – Commissioner Roger Hansen briefly reviewed American Construction’s Preliminary Schedule for the bridge replacement project, noting that they anticipate starting the week of September 19th. Their first task will be to construct the temporary detour lane which will involve some bridge closures during working hours. The contractor should be providing the Club with seven days notice in advance of closures; these will be posted on the reader boards and on the Club’s website and all emergency and service providers will be notified. • Roger reported a project meeting was held on June 27th and was attended by the project managers, engineers, and utility providers. The construction schedule was reviewed and the temporary relocation of all utility services was coordinated. Daryl Axelson will be managing the water main relocation project at well site #1 as well as coordinating relocation of the signal light on the mainland (20 feet further west) before construction begins. • The Historical Portfolio of the bridge is in progress and will be submitted to the Corps of Engineers later this month. • The Trustees discussed a proposal to install a web cam to view the construction project. Broadband service will be required; possible locations include well site #1 or a member’s property further south. Daryl Axelson and Rod Wilkinson volunteered to take on the responsibility of purchasing a camera and overseeing the installation. MOTION to authorize a maximum of $1,000 for the purchase of equipment and installation at a location to be determined was made by Roger Hansen, seconded by Larry Grumme and carried.
WATER – Commissioner Larry Grumme. As reported by employee Rod Wilkinson, results of coliform analysis for June, July and August were negative. All three wells were tested for nitrates on July 26th and the results were below the state reporting level. With the exception of monthly coliform analysis, no other testing will be done this year. • Employee Daryl Axelson reported ten service meters were installed during June and July. A total of eighteen meters have now been installed; thirteen remain to be installed this year with five scheduled for the month of August. • Maintenance tasks included repairing a broken spigot located near a water service box; taking pressure readings from all hydrants and exercising the 4” hydrants. • The mainline relocation project at well site #1 is scheduled for the week of August 8th. In preparation for this project, shrubs were relocated to Lot 255 and rocks were relocated to the dock property. West Sound Tree Service removed two trees from the well site and one from the mainland side. Wood was cut up and taken to the Beach Picnic area; the stumps were removed from the well site and taken to a recycle center.
ROADS – Commissioner Rick Harder reported information was gathered regarding the use of herbicides from federal, state, and county environmental agencies and the Governor’s office of Regulatory Assistance. It was concluded that there is no permit or license requirement to spray herbicides that are sold over the counter; Round-Up is not hazardous to pets once applied and dried; Round-Up is benign and is not reactivated when it becomes hydrated due to weather conditions after it has been applied. The Trustees agreed that the control of weeds in the ditches is critical to the efficient flow of rainwater to drain boxes and the use of Round-Up will be continued. Rick presented a policy, Maintenance of Roadside Ditches, to clarify and define herbicide use for this purpose. MOTION to approve Policy 002-2011, Maintenance of Roadside Ditches, was made by Rick Harder, seconded by Ken Sanberg and carried.
DOCK – Commissioner Ken Sanberg reported he will be ordering signs to designate a ‘Loading Zone’ and they will be affixed to the float when received. He noted moorage rules are posted at the dock facility in the sign-in sheet box. • Ken sanded and repainted the gate at the top of the dock access road. He will pursue installing chain across the gap between the pier and gangway railings during low tides. • The Trustees discussed a suggestion to install a ladder for access to the float from the water. Previous discussions regarding this topic were noted, the outcome of which was to purchase a life ring for use at the facility. • The Trustees discussed the current moorage rule which limits uninterrupted moorage at the dock to a three day maximum; a member using their boat on a daily basis is not in violation of the moorage limit as currently worded. This could become an inequitable rule if several members used the float on these terms, monopolizing moorage space at the facility. It was agreed that this rule should be revisited before next summer.
BEACH – Position Vacant
NEW BUSINESS
A Public Information Meeting regarding the bridge project is scheduled for Saturday, August 13th, 6 PM, at the Grapeview Firehall/Community Center.
The Trustees reviewed topics for articles to include in a newsletter that will be issued this month.
ADJOURNMENT
President Croke adjourned the meeting at 10:50 AM.
Linda Pryor,
Secretary